Site Administrator

1. Profile

The Production Administrative Assistant will possess a comprehensive range of SAP knowledge and general spreadsheet/data entry experience. Ability to process raw data into formats required by the business for analytical review, and support the SAP business system with data entry.

2. Key Skills

The candidate will possess the following key skills:

• SAP experience within production of works orders and data entry.
• Good basic knowledge of Microsoft office software.
• Numeracy and Literacy
• Team player

3. Responsibilities

1. Adhere to Tradebe policies and procedures completing all necessary documentation.
2. Adhere to all relevant regulatory requirements in relation to completion of waste transfer documentation.
3. Raise Purchase requisitions and PO’s within SAP system as requested.
4. Ensuring the relevant buying managers are kept up to date with any changes to delivery dates.
5. Ensure all goods in are booked in to the booking system.
6. Booking all stock (bulk and consumables) received or dispatched to and from site for the Production & QC department are fully processed through SAP.
7. Maintain document links for production spreadsheets and relevant scanned documents.
8. Raise relevant SAP paperwork for internal movements and process completed documents.
9. Input data from production department for overtime sheets presented by shift managers.
10. Raise SAP & complete orders for all bulk waste disposals.
11. Maintain training record files and associated registers for production personnel as training records are presented from the production management team.
12. Update the purchasing manager(s) of stock items purchased and delivery dates are kept, communicate any changes to dates to the relevant manager.
13. Maintain a central spreadsheet of purchases and expected delivery date/and dates of actual deliveries with PO’s.
14. Ensure all chemical consumables are correctly booked into SAP and are reflected in the SAP stock systems for use within the production SAP system.
15. Maintain files for all transport related documentation including goods in/out.
16. Report any administrative near misses through the current reporting tools as provided by the business
17. Update KPI spreadsheets on ageing stock for review to the Planning manager.